CANDIDATE PRIVACY NOTICE
As part of our recruitment process Ministry Group will collect and process personal data relating to candidates. We are committed to being transparent about how we collect and use that data and to meeting our obligations in relation to personal data. |
This Candidate privacy notice is issued on behalf of Ministry Group, so when we refer to “we”, “us”, “our” or “Ministry Group” in this Candidate privacy notice, we mean the Ministry Group company or companies with which you are or were employed, as identified in your employment contract, and is responsible (as a data controller) for the processing of your personal information. |
What information does Ministry Group collect? |
We collect a range of information about candidates who apply for our vacancies. This includes: |
Are you providing personal data about someone else? |
If so, you must be authorised by that other person to share their personal data with us for the purposes and ways in which we will use and process their data as set out below.
Please do not share personal data about another person with us if you are not sure whether you are authorised to do so. |
How will Ministry Group use information about you? |
We will use the personal information we collect about you to: |
Why does Ministry Group process personal data? |
We need to process data to take steps at your request prior to entering into a contract with you. We also need to process your data to enter into a contract with you. |
Who has access to data? |
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR team, hiring leads, department heads, interviewers involved in the recruitment process, other recruitment decision-makers and IT staff if access to the data is necessary for the performance of their roles. Your information may also be processed by third parties acting on our behalf (such as our group companies, HR services providers or IT services providers (such as application trackers). |
How does Ministry Group protect data? |
Ministry Group takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. |
For how long does Ministry Group keep data? |
If your application for employment is unsuccessful, we may hold your data on file beyond the end of the relevant recruitment process for a reasonable period of time. If you withdraw your consent to retain the information during that period, your data is deleted or destroyed. |
Your rights |
As a data subject, you have several rights. You can: |
What if you do not provide personal data? |
You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all. |
How to contact us in relation to this privacy notice |
If you have any questions about this Privacy Notice please contact the Data Privacy Manager or HR Team: |